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Privacy Policy

OVERVIEW

We are firmly committed to protecting and respecting your privacy.  We will only hold, process and transfer the data that we collect about you and which personally identifies you in accordance with applicable laws, this privacy policy and any terms set out at the point(s) at which data is collected (“Collection Terms”).  If there is any inconsistency between the Collection Terms and this privacy policy, the Collection Terms will prevail.

Except where stated or the context requires otherwise, references in this privacy policy to “you”, “your” or “yours” are to be taken as references to the site user and, where applicable, the user’s company and references to “us” or “we” are to be taken as references to Hogg Robinson Plc of Global House, Victoria Street, Basingstoke, RG21 3BT, UK.

WHAT PERSONAL DATA DO WE COLLECT?

We may collect various personal data about you, including:

• Information you provide when you use the “contact us” facility or fill in any enquiry or other forms on the site (for example, your name, email address and telephone number);

• If you contact us, we may keep a record of that correspondence.

You must always provide accurate data and you agree to update it as necessary in the manner specified below.  You also agree that, in the absence of any update, we can assume that the data you have provided is correct.

HOW WE USE PERSONAL DATA

You hereby explicitly consent to your personal data being collected/received by us and processed by us as required in order to:

• contact you and provide you with information or services that you have requested and deal with any matters arising as a result of that contact; and/or

• enable a member of the Hogg Robinson Group of companies and/or the HRG partner network to contact you and provide you with information or services that you have requested and deal with any matters arising as a result of that contact.

DISCLOSURE OF PERSONAL DATA TO THIRD PARTIES

You hereby explicitly consent to your personal data being transferred and/or disclosed (whether inside or outside the European Economic Area) to and/or processed by:

• members of the Hogg Robinson Group of companies and/or the HRG partner network for the purposes set out in the section above headed ‘How We Use Personal Data’;

• data storage providers used in the operation of the site and/or the provision of any of the services provided through it (these providers do not have direct access to the personal data unless specified otherwise on the site);

• a future purchaser of some or all of our assets or, where applicable, the assets of all or part of the Hogg Robinson Group of companies; and

• in the unlikely event that we believe in good faith that we are required to do so: (a) by court order or other legal/regulatory requirement; or (b) in order to protect our rights/property or those of our clients and/or their employees.

GENERAL

Cookies

Information about the use of cookies on this site is set out in the site’s Cookie Policy.

Right of Access, Deleting, Deactivating and Amending Your Personal Data

Subject to the provisions of applicable law and for a small fee (where permitted by law) you may obtain copy(ies) of the personal data (if any) we hold about you by contacting us via the site’s “contact us” facility.

Additionally, if you wish to delete, deactivate or amend the personal data, or find out what personal data (if any) we are holding about you, please contact us via the site’s “contact us” facility.

Retention of Personal Data

We are only allowed to retain your personal data for so long as is necessary having regard to the purpose of the processing.  We may therefore delete personal data after an appropriate period of time.

Changes to our Privacy Policy

We may change this privacy policy from time to time without prior notice and will post the updated privacy policy on the site so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it.

Please ensure that you read this privacy policy regularly. Your continued use of the site following any changes will constitute acceptance of the revised privacy policy.

Contact

Questions and comments regarding this privacy policy should be submitted to us using the site’s “contact us” facility.